New Roster View and Planning Tool
SupportAbility Web App v9.0 brings the first iteration of the new Roster in SupportAbility, which includes the ability to view Shifts and Activities in either a Month, Week or Day layout.
This functionality will be built upon in subsequent releases.
The new Roster in SupportAbility serves two key purposes:
1. View the shifts you have been rostered into
2. It will soon become a roster planning tool for Rostering Teams, Team Leaders and Managers
This article provides an overview of the available functionality from the perspective of Support Staff viewing the Roster for the shifts they're rostered into, as well as Team Leaders and Rostering teams viewing the Roster for scheduling purposes. It also discusses the features and functionality to expect next.
The SupportAbility v9.0 changes video provides a short overview of the new roster. You can view or share it from this link.
Audience: Authorised Customer Representatives, Team Leaders, Rostering Teams, Support Staff
Summary
The following list summarises the content within this article. Click on the links below to take you to the relevant sections:
- New Roster View - Support Staff
- New Roster View - Team Leaders
- Overnight
- Newer Data Available - Click here to Refresh
- Team Leaders - How to add Activities
- What's next?
New Roster View - Support Staff

Filters

Hover for more information



Go to Old/New Roster

New Roster View - Team Leaders
If you have the Team Leader privilege for a specific Site and Service, or all Sites and Services, your options will differ from those outlined above
The new Roster displays the shifts you have been rostered into, by having your name selected in the 'Staff Members' filter by default, displayed in a 'Month' period layout:
Filters
However, depending on your preference, you can change this to display the data you wish to view by using the filters in combination with the 'Data' (Shift/Activity) and 'Period' (Day/Week/Month) options:
The calendar in the top left allows you to navigate to different dates. The blue arrows on either side of the word 'Today' also allow you to navigate forward and back based on the period selected, i.e., Month, Week, or Day. Selecting 'Today' will return you to the current date.
Viewing Activities
To view Activities, select 'Activity' from the Data option, along with the relevant filters:
In the above example, we're reviewing Activities in the Roster for the Day Service and Community Access Service at the Melbourne Site, in the Week layout.

Viewing Additional Activities or Shifts



To Be Filled
When an Activity includes To Be Filled shifts, these are displayed in both data views with a red stripe on the left-hand side of the card.
Example of this in the Activity view:
Example of this in the Shift view:
Overnight
When Shifts/Activities occur overnight, these are displayed in the 'Overnight' row at the top of the Roster:
Hovering over the card provides more information about the Shift/Activity.
Newer Data Available - Click here to Refresh
When a change is detected, a refresh indicator appears, prompting you to refresh the data by clicking on it:

Utilising this new feature loads the updated data much more efficiently than a browser refresh and has the added benefit of keeping you on the selected date.
Team Leaders - How to add Activities
SupportAbility v9.1 (July 2025) introduces the ability for Staff with Team Leader privileges to create Activities in the New Roster.
Activities can be added from the 'Activity' view. Your filters pre-populate key details such as Site, Service, Staff Member/s and/or Client/s, designed to save you time.
For example, suppose we are creating an Activity for the Community Participation Service at the Melbourne Site. This Site and Service are pre-populated in the 'Add a New Activity' set-up wizard when selected in the filters. If we'd selected any Staff Members, a Program or Clients in the filters, these details would also pre-populate.
To add an Activity, you can either single-click on the relevant date and time for a one-hour Activity, e.g. 10 am on Friday the 25th:
It is worth noting that if you clicked on 10:30 am, this will populate 10 am - 11 am, as it rounds to the hour.
Alternatively, you can click and drag to select the required duration e.g. 10:30am - 11:30am.
Here is an example of this in the Week Period view:
Or the Month Period view (useful for 24-hour or multi-day Activities):
Once selected, the 'Add a New Activity' set-up wizard opens, allowing you to create an Activity:
Following the Activity Details being added, the next step is to add the relevant Client/s as needed:
Followed by adding the relevant Staff, or 'To Be Filled' Shifts.
If you don't know who will be rostered into this Activity as yet, or if there are multiple Staff Shifts that are required, the number of needed 'To Be Filled' Shifts can be added here:
If the Shift times differ from the Activity time, they can be edited in the Activity record once created.
If you know the Staff Member you wish to add, they can be selected here, or you can search by Name or Employment Type:
When the Pay Period has been configured for your organisation, the Staff Member’s total ‘Agreed Hours’ and ‘Potential Overtime’ risk for their Agreed Period, i.e. Week or Fortnight, inclusive of the Activity Duration, is displayed.
This will mostly be useful if you are creating an Activity and the Staff Shift times align with this, and you are looking for the best match.
However, if you are creating an Activity with multiple Shifts with times that differ from the Activity time e.g. camps or SIL, this information is more useful in relation to Staff Shifts, which are edited from within the Activity record. Please see the How to fill ‘To Be Filled’ Shifts and change a Staff Member in a Shift article linked below for reference.
It is important to note that data will only be displayed in these new columns once the Pay Period has been configured. Please see the Configuring the Pay Period for your organisation article linked below for more information.
Once the required 'To Be Filled' Shifts have been added and/or the relevant Staff Member/s have been selected, select 'Next: Confirm':
After reviewing the summary and ensuring everything is correct, select 'Add Activity' and you will be able to navigate to this as needed by selecting the link, or you can 'Create Another' as needed, or select Close to navigate back to the roster:
What's next?
Greater Roster planning functionality is being developed for Rostering teams, Team Leaders, and Managers, which will be introduced in future updates.
This includes the following:
- A ‘Timeline’ of Staff Members in the Shift view
- Drag and Drop Shifts and To Be Filled from the Timeline view (mentioned above)
- The ability to print the new Roster
- Availability and Leave Enhancements
- The ability to synchronise the Roster with your calendar
We’ll continue to keep you informed as new features become available.