What information is included in the Client Funding Statement?
The Client Funding Statement is a print report that can be generated for the relevant funding source for each Client based on the required date range. It is important to note Client Funding Statements must be generated one at a time from an individual Client record. It is not currently possible to generate bulk Client Statements.
The information displayed in the Client Funding Statement differs slightly depending on the funding source selected, however, is designed to provide a summary of the Client's Budget Utilisation and Expenditure to date, as well as a detailed list of all expenditure for the reporting period. When generating a Billable Statement, given no budget exists for this funding source, only expenditure is listed in this case.
Many providers choose to generate monthly Client Funding Statements for each participant that is downloaded from SupportAbility and then emailed to the Client directly. NDIS Statements can be exported and some providers choose to export this data in CSV format, for use in pre-configured form templates outside of SupportAbility and send these in bulk.
This article outlines what information is included in the Client Funding Statement for each funding source.
Audience: Finance Team, Team Leaders
Summary
The following list summarises the content of this article. Click on the links below to take you to the relevant sections:
What information is included in the Client Funding Statement?
The Client Funding Statement includes a Summary of the Client's Budget Utilisation and Expenditure to date, as well as the Detail of all expenditure in the reporting period:
The information displayed in the Client Funding Statement differs slightly depending on the funding source selected, therefore an overview has been provided below.
NDIS Statement
When a Client's NDIS Funding record is selected and this report is generated, the header 'NDIS Statement' is populated:
This section includes information about the Client, their NDIS Number, the Statement Period date range, your organisation's name next to Provider e.g. All Star Provider, the Funding that the statement is for and the Funding Period.
Summary
A summary of the Client's Budget Utilisation and Expenditure to date is listed directly under this and includes each of the Budgets that have been set up for the individual, grouped by Support Purpose i.e. Core, Capacity Building and Capital, then Support Category:
In the above example, we can see that Joelene has a Flexible Budget for Category 0001 and Category 0004 set up in her NDIS Funding record, however, she also has a Support Item Budget for a Category 0001 Support, hence this has been listed under the Category 0001 header. The following values are included in the Summary:
- Budget - Total Budget value for the Support Item Budget or Flexible Category Budget, based on how this has been set up in the Client's Funding record
- Previous Expenditure - Total Expenditure value to date, prior to the reporting period
- Expenditure - Total Expenditure value, within the reporting period
- Remaining Balance - The Remaining Balance is calculated based on the Budget minus all Expenditure
Detail
Details of all expenditure in the reporting period are listed after this, organised by Support Category and ordered by date:
The following columns are included in the Detail:
- Date - Activity Date i.e. Date of Service delivery, noting that only the From Date is listed here for reference
- Quantity - NDIS Support Allocation Quantity
- Support - Support Item Reference Number and Name, as per the NDIS Support Allocation, the Portion is included in brackets where relevant e.g. (1:3)
- N.B. Claim in progress appears when a Client's Funding is Agency Managed and the NDIS Support Allocation is included in a Signed Off Activity that is awaiting inclusion in a Direct BPR, or has been included in this process but is not yet Accepted.
It is designed to indicate that this value may not yet have been deducted from the participant's NDIS Plan, due to this still being in progress.
- N.B. Claim in progress appears when a Client's Funding is Agency Managed and the NDIS Support Allocation is included in a Signed Off Activity that is awaiting inclusion in a Direct BPR, or has been included in this process but is not yet Accepted.
- Description - Activity Description
- Price - NDIS Support Allocation Price, where a Portion has been utilised, it is important to note that the Price listed is the apportioned Price.
- Total - NDIS Support Allocation Total Value
Funding Statement (Non-NDIS)
When a Client's NDIS Funding record is selected and this report is generated, the header 'Funding Statement' is populated, as well as a Statement Summary:
This section includes information about the Client, the Statement Period date range, your organisation's name next to Service Provider e.g. All Star Provider, the Funding that the statement is for e.g. TAC and the Funding Period.
A Summary of the Client's Budget Utilisation and Expenditure to date is listed directly under this, including the following values:
Details of all expenditure in the reporting period are listed after this, ordered by date:
Statement of Billable Charges
When Billable is selected and this report is generated, the header 'Statement of Billable Charges' is populated:
This section includes information about the Client, the Statement Period date range, your organisation's name next to Service Provider e.g. All Star Provider.
Details of all expenditure in the reporting period are listed after this, ordered by date:
For more information on generating a Client Funding Statement, please review the How to Generate a Client Funding Statement article linked below