Apportioning the Price of the required Group Supports

This article outlines the 2020/21 NDIS Price Guide requirements for dividing the price of a Support by the number of participants in a group and the feature available in SupportAbility to help providers manage this.   

Audience: Authorised Representatives, Finance Team, Team Leaders


Summary

The following list summarises the content within this article. Click on the links below to take you to the relevant sections:


2020/21 NDIS Price Guide requirement to divide the price by the number of participants

For many Support Items throughout the 2020/21 NDIS Price Guide, it is stipulated that 'If a support item is delivered to a group of participants then the price limit for each participant is the price limit set out in the table below divided by the number of participants in the group. Providers should make a claim for each participant using the relevant support item. Each claim should be for the total time of the support but is subject to the lower price limit as set out above' (p58 for reference).

Supports that require the price to be apportioning include:

  • Various Core Supports such as:
    • Group and Centre Based Activities (Standard & High Intensity) p58
      • N.B. This functionality will only be available when the feature to utilise the 'new approach' for Group Supports has been released, expected in the upcoming upgrade to SupportAbility v7.3
    • Supported Independent Living p 44/5 
      • (available to apportion from SupportAbility v6.21.5 based on evidence from the NDIA given this isn't specified in the Price Guide)
    • Supported Employment (with the exception of the 04_891_0133_5_1_D transitional Support Item) p60/1 and p86
    • Activity Based Transport p23/4
    • Provider Travel - Non-Labour Costs p18
  • Various Capacity Building Supports such as: 
    • Development of Daily Living and Life Skills (09_009_0117_6_3) p81
    • Workplace assistance (10_016_0102_5_3) p84
    • Physical Wellbeing Activities (12_027_0126_3_3, 12_027_0128_3_3, 12_029_0126_3_3) p90
    • Dietetics (12_025_0128_3_3) p91
    • Transition through school and to further education (13_030_0102_4_3) p92
    • Early Childhood Intervention Supports (under 7 years) p94
    • Therapy Supports (over 7 years) p95

Unfortunately, the NDIA has not specified which Support Items require apportioning in the data version of the Price Guide i.e. the NDIS Support Catalogue which SupportAbility relies upon. 

Therefore, the only way to identify which Supports require apportioning is by checking the Price Guide manually. Each Price Guide update must also be reviewed manually to ensure the Supports that require apportioning are updated in SupportAbility correctly. 

Whilst we have had many sets of eyes at SupportAbility go over this many times, this approach is prone to human error. We are also aware that not all Supports have this requirement indicated in the Price Guide e.g. SIL Supports, even when apportioning the cost of these Supports is required. One of our subscribers kindly obtained written evidence from the NDIA regarding the necessity of this and we were, therefore, able to add this functionality in for these Supports. 

If your organisation notices any Supports that require apportioning that do not have the ability to do so in SupportAbility, please do have your Authorised Representatives report this through to support@supportability.com.au so we may look into this further and review the NDIS Price Guide to see what guidance has been provided. If the Price Guide does not explicitly state that the cost of the Support must be divided by the group of participants, further evidence from the NDIA may be needed before this can be updated into SupportAbility. 

A full list of the Supports that require apportioning in SupportAbility is provided below. 

Return to Summary


Apportioning the Price of the required Group Supports

A solution has been designed to allow Staff to select the relevant 'portion' that needs to be charged for each participant from a new field in the NDIS Support Allocations window: 

Once the Quantity has been entered, a validation message appears indicating that selecting the relevant portion is required: 

A portion between 1:1 - 1:8 must be selected for any Support Allocation that requires the price to be apportioned: 

Once selected, the Price Limit of the Support (e.g. $61.76) is divided by the portion selected (1:2) to determine the Price ($30.88) and Value to be charged ($61.76): 

When the NDIS Support Allocations require the Price to be Customised (i.e. those that are set to a Quote being required in the Price Guide, or those with no Price Control $0), the 'Full' 1:1 price of the Support must be entered. SupportAbility automatically calculates the price portion and value based on this:

Badges are displayed in the Activity record reflecting the portion ratio/s selected: 

This information is also included at the end of the Support Item description in Direct Invoices and the Client Funding Statement: 

Return to Summary


Full list of Support Items that require apportioning

A full list of Support Items that require apportioning in SupportAbility can be found here

Return to Summary

Still need help? Contact Us Contact Us