Activity Icons

SupportAbility uses icons as a quick reference guide to assist with interpreting data within Activity records, Reports and Searches relating to Activities.  

Audience: Team Leaders, Support Staff


Where are Activity icons used?

Activity Icons are used in various locations related to Activities in SupportAbility:

  • Activity wizard when creating and updating Activities
  • Activity Record
  • Clients: Activities tab
  • Activity Search 
  • Activity Report
  • Activity Clients Report
  • Activity Staff Report 

What is the purpose of Activity icons?

These icons serve as a quick easy reference guide to indicate the Status of Activities and provide information such as: 

  • Staff availability issues
  • Staff Positions to be filled
  • Conflicting Activities i.e. Staff Clashes or Client Conflicts
  • Staff working hours (evening or overnight)
  • Activity Complete, Staff Time Sheets not yet signed off
  • Staff Time Sheets attached to a Timesheet Batch export
  • Individual, Group, or Staff-only Activity
  • Program of Support
  • Activity scheduled, in progress, or complete
  • Activity locked as Activity Sign Off has been
    performed
  • Activity contains Client chargeable component/s or No Charge
  • NDIS Funding Source listed and Support Items allocated or not allocated
  • Invoices created for one or more Clients

Legend

We have outlined below a summary of these icons, their meaning and where they are used within SupportAbility.

Status Icon Description Location


Activity complete, Timesheets not yet Signed Off

  • Clients: Activities tab
  • Activity Search
  • Activity Report
  • Activity Staff Report


Some or all Staff Time Sheets are attached to a Timesheet Batch export


  • Activity Search
  • Activity Report
  • Activity Staff Report


Staff working evening Shift Hours (after 8.00 pm)  
  • Activity Search


Staff working Overnight Shift Hours  (12.00 am - 6 am)
  • Activity Search

Clients: Activities tab - Activity allocated to # items on the Client's NDIS Funding plan

Activity Clients Report - NDIS Funding listed as the Client's Funding 
Source for this Activity and 1 or more Support Items have been allocated. 

Activity Search - Activity split across multiple days


  • Clients: Activities tab 
  • Activity Clients Report
  • Activity Search

Clients: Activities tab - Activity not yet allocated against Client's NDIS Funding plan

Activity Clients Report -NDIS Funding listed as the Client's Funding 
Source for this Activity but NDIS Support Items have not yet been allocated.

Activity Search - Activity split across multiple days

  • Clients: Activities tab 
  • Activity Clients Report
  • Activity Search


Conflicting Activities. 
Includes Staff clashes and Client conflicts.
This is for information purposes only
i.e. can be overridden. 

  • Activity Wizard
  • Clients: Activities tab 
  • Activity Search


Individual Activity
  • Clients: Activities tab 
  • Activity Search


Group Activity
  • Clients: Activities tab 
  • Dashboard: Activity List Search


Program of Support
  • Clients: Activities tab 
  • Activity Clients Report


Activity Search
- Activity with no Clients and/or Staff

Clients: Activities tab or Activity Clients Report - Client marked as absent for this Activity
  • Clients: Activities tab 
  • Activity Search
  • Activity Clients Report


Activity in Progress

  • Clients: Activities tab


Scheduled Activity
  • Clients: Activities tab


Clients: Activities tab, Activity Search, and Activity Report - Activity Signed Off

Activity Staff Report
- Timesheet Signed Off (either when the Staff Time Sheet
has been signed off or the Activity Sign Off has been performed automatically signing off all Time Sheets.)

N.B. Will not be displayed if Activity is in progress or scheduled
  • Clients: Activities tab 
  • Activity Search
  • Activity Report
  • Activity Staff Report


Activity complete, not yet Signed Off
  • Activity Search
  • Activity Report


Activity is locked as Activity Sign Off has been
performed

  • Activity Search


Activity has a Client-chargeable component
  • Clients: Activities tab


Invoices created for one or more Clients
  • Clients: Activities tab 
  • Activity Search
  • Activity Report
  • Activity Clients Report


The Client has been recorded as 'No Charge'
for this Activity
  • Activity Clients Report


Staff-only (non-Client) Activity
  • Activity Search


Staff Availability issue
  • Activity Search
  • Activity Report
  • Activity Staff Report


Staff positions TO BE FILLED
  • Activity Search
  • Activity Report
  • Activity Staff Report 

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