Activity Icons
SupportAbility uses icons as a quick reference guide to assist with interpreting data within Activity records, Reports and Searches relating to Activities.
Audience: Team Leaders, Support Staff
Where are Activity icons used?
Activity Icons are used in various locations related to Activities in SupportAbility:
- Activity wizard when creating and updating Activities
- Activity Record
- Clients: Activities tab
- Activity Search
- Activity Report
- Activity Clients Report
- Activity Staff Report
What is the purpose of Activity icons?
These icons serve as a quick easy reference guide to indicate the Status of Activities and provide information such as:
- Staff availability issues
- Staff Positions to be filled
- Conflicting Activities i.e. Staff Clashes or Client Conflicts
- Staff working hours (evening or overnight)
- Activity Complete, Staff Time Sheets not yet signed off
- Staff Time Sheets attached to a Timesheet Batch export
- Individual, Group, or Staff-only Activity
- Program of Support
- Activity scheduled, in progress, or complete
- Activity locked as Activity Sign Off has been
performed - Activity contains Client chargeable component/s or No Charge
- NDIS Funding Source listed and Support Items allocated or not allocated
- Invoices created for one or more Clients
Legend
We have outlined below a summary of these icons, their meaning and where they are used within SupportAbility.
| Status Icon | Description | Location |
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Some or all Staff Time Sheets are attached to a Timesheet Batch export |
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Staff working evening Shift Hours (after 8.00 pm) |
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Staff working Overnight Shift Hours (12.00 am - 6 am) |
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Clients: Activities tab - Activity allocated to # items on the Client's NDIS Funding plan Activity Clients Report - NDIS Funding listed as the Client's Funding Source for this Activity and 1 or more Support Items have been allocated. Activity Search - Activity split across multiple days |
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Clients: Activities tab - Activity not yet allocated against Client's NDIS Funding plan Activity Clients Report -NDIS Funding listed as the Client's Funding Source for this Activity but NDIS Support Items have not yet been allocated. Activity Search - Activity split across multiple days |
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Conflicting Activities. Includes Staff clashes and Client conflicts. This is for information purposes only i.e. can be overridden. |
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Individual Activity |
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Group Activity |
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Program of Support |
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Activity Search - Activity with no Clients and/or Staff Clients: Activities tab or Activity Clients Report - Client marked as absent for this Activity |
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Activity in Progress |
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Scheduled Activity |
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Clients: Activities tab, Activity Search, and Activity Report - Activity Signed Off Activity Staff Report - Timesheet Signed Off (either when the Staff Time Sheet has been signed off or the Activity Sign Off has been performed automatically signing off all Time Sheets.) N.B. Will not be displayed if Activity is in progress or scheduled |
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Activity complete, not yet Signed Off |
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Activity is locked as Activity Sign Off has been performed |
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Activity has a Client-chargeable component |
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Invoices created for one or more Clients |
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The Client has been recorded as 'No Charge' for this Activity |
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Staff-only (non-Client) Activity |
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Staff Availability issue |
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Staff positions TO BE FILLED |
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